Join the Crew
Imagine a place where your talent can make a meaningful difference in people’s lives. Working at Habitat for Humanity of Kent County is a rewarding experience in which our employees work together as vital parts of a much larger mission – bringing people together to build homes, communities, and hope. We are growth-minded, innovative, mission-focused, collaborative, values-driven and focused on results. We are committed to bridge-building and inclusion, and dedicated to building a diverse community, one where employees feel a sense of belonging and are valued for their contributions and the perspectives they bring.
Habitat Kent is focused on recruiting a diverse and equitable workforce, and is an Equal Opportunity Employer.
Database and Administrative Specialist
We are currently seeking a full-time Database and Administrative Specialist to join our team in Grand Rapids, MI. This position plays a critical role in supporting the fundraising and operational success of the organization. This position is responsible for managing donor data integrity, processing gifts, generating reports, and providing administrative support to ensure efficient development operations.
Position Responsibilities:
Donor Database Management
- Performs accurate and timely data entry for donations, pledges, and donor information.
- Conducts regular audits and data hygiene checks to ensure accuracy and compliance.
- Develops and runs queries, reports, and dashboards for fundraising analysis and board reporting.
- Collaborates with the Development Director to segment donor lists for mailings, events, and campaigns.
- Implements and documents database policies, procedures, and best practices.
- Leads timeline and deliverables for department projects.
- Works collaboratively with the Directors of Development and Communications on stewardship materials.
- Supports the Development Director and VP of Development and Communications to create a culture of philanthropy at Habitat Kent.
Gift Processing & Donor Stewardship
- Processes all incoming gifts (online, mail, credit card, stock transfers) and generates timely acknowledgments.
- Tracks pledge payments, sends reminders, and ensures fulfillment rates.
- Coordinates donor recognition activities and maintains stewardship records.
- Reconciles gift records with the finance department to ensure accurate reporting.
Administrative Support
- Provides general administrative support to the Development team, including scheduling, filing, and correspondence.
- Assists with event logistics, mailings, and donor communications.
- Manages office supplies and maintains organized filing systems for donor-related documents.
- Supports annual audit preparation and compliance documentation.
Organizational
- Attends community events and programs to support outreach and promotion of Habitat Kent programs.
- Attends home dedications and groundbreaking activities.
- Promotes the mission, vision, and values of Habitat Kent.
- Receives and maintains professional development training necessary to fulfill the minimum standards of the essential responsibilities, including annual training dedicated to fostering an inclusive culture, enhancing intercultural competencies, and promoting fairness and belonging for all individuals.
Performs other duties as assigned.
Position Qualifications:
- Bachelor’s degree or equivalent required.
- 2-4 years of management/supervisory experience required.
- Effective interpersonal communication skills.
- Strong organizational skills with the ability to manage multiple projects efficiently.
- Excellent verbal & written communication skills.
- Proficiency in Microsoft Office and Outlook required.
- Experience with donor databases
- Detail-oriented.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While carrying out the responsibilities of this role, the employee is regularly required to stand, walk, use their hands for tasks such as handling and feeling objects, and reach with their hands and arms. The role often involves climbing, balancing, stooping, kneeling, crouching, or crawling, as well as talking and hearing. The employee is required to sit 25% of the day. The employee must be able to lift and/or move up to 50 pounds regularly. Additionally, the position requires specific vision abilities, including close and distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
Pay Range and Benefits:
- Salary range: $52,000-$57,000 a year
- 403(b) retirement plan with employer match
- Low-cost medical plans with great coverage options
- Dental and Vision insurance
- Flex Spending Accounts
- Paid Time Off
- Paid Holidays
- Employee Assistance Program
- And more!
To Apply:
Please fill out the information below and upload your resume and cover letter.
No phone calls or walk-ins please.
We offer all applicants for employment equal opportunity without regard to race, color, religion, gender, national origin, age, disability, genetic information, marital status, height, weight, sexual orientation, gender identity, or status as a covered veteran in accordance with applicable federal, state and local laws, or any other protected category.
Have a question?
If you have questions about Habitat and what we do, please reach out to us. We’re happy to help.
